Lightweight AI Governance Pack (v1.8)

Launch credible AI governance fast—without heavyweight bureaucracy

The Lightweight AI Governance Pack (v1.8) is a compact, unbranded set of templates designed for startups, SMEs, and business units that need pragmatic AI guardrails. Define how AI is used in your organisation, triage new proposals, and align teams on shared terms—all without the complexity.

What's Included (v1.8)

• AI Policy (Template) – Source-of-truth policy for AI use, roles, lanes, and governance expectations
• AI Acceptable Use Policy (Template) – Plain-language "do & don't" rules for everyday AI use with example scenarios
• AI Screening Tool (Template) – Short triage that routes each use case to Lane 1 or Lane 2 and lists required artefacts
• AI Terms & Definitions (Template) – Glossary aligned to your policy and screening scheme
• AI Register (Template, .xlsx) – Single source of truth for systems, approvals, tests, and monitoring links
• README (v1.8) – Quick start guide with suggested order, styling notes (Emerald theme), and version history

Key Features

• Two-lane operating model: Lane 1 for everyday/low-risk use (no extra actions); Lane 2 for governed projects with proportionate gates
• Screening built-in: Simple Yes/No triggers classify risk and drive next steps with an artefact checklist for Lane 2
• Clear roles & RACI: Policy defines Owner, Approver(s), Committee, and responsibilities across the lifecycle
• Prohibited uses called out: No deception/manipulation, unlawful discrimination, uncontrolled scraping, or breaches of law/contract
• AUP with examples: Practical "Do/Don't" scenarios for productivity, research, data handling, connectors, and automation
• White-label ready: Bracketed placeholders for Owner, Approver, dates; README includes style guidance and versioning tips

Who It's For

• Founders, COOs, CFOs, Risk/Compliance leads in SMEs
• IT, Data, or Product teams piloting AI assistants and LLMs
• Consultants needing a clean, unbranded starter set for clients

What You'll Achieve in 3 Steps

1. Adopt the Policy & AUP: Fill placeholders and publish internally; collect acknowledgements as needed
2. Stand up the Register: Capture approved systems, decisions, tests, and monitoring links
3. Gate new use cases: Run proposals through the Screening Tool to decide Lane 1, Lane 2, or do not proceed

File Formats & Compatibility

• Word .docx (Policy, AUP, Screening Tool, Glossary) — Microsoft Word / Google Docs
• Excel .xlsx (Register) — Microsoft Excel / Google Sheets (import)

Licence

Single-organisation licence: you may modify and use within one legal entity. Redistribution or resale of the templates themselves is not permitted. For multi-client/agency or reseller licensing, contact us.

Version & Changelog

v1.8 (8 Nov 2025): Added AI Acceptable Use Policy with examples; aligned AUP styling to match Policy; refreshed filenames/versions; README added with setup order and Emerald styling tips.